Published on Apr 28, 2025 5 min read

Top AI-Powered Note-Taking Apps You Need to Try

People can now handle their ideas and manage tasks along with deadlines more easily through AI-driven note-taking programs. The combination of artificial intelligence technology enhanced by friendly interfaces allows these tools to maximize productivity and maintain organizational control. Your needs can find the perfect application among the many choices tailored for students and professionals as well as for anyone who wants to stay organized. This article will present the leading AI-based note-taking apps which exist in the modern market.

Why You Should Consider an AI-Powered Note-Taking App

Note-taking through plain-text and memory-only retention methods exist only in the past era of technology. The application of AI technology within note-taking platforms now provides users better methods to handle their notes by combining automatic transcription capabilities with note organization functions alongside the ability to generate note summaries. These note-taking apps provide users with multiple essential advantages as noted below.

• Time-saving: AI can automatically capture and organize your notes, eliminating manual effort.
• Improved organization: Many apps categorize your notes automatically, making it easy to find specific information.
• Enhanced collaboration: Share and edit notes with team members in real-time.
• Smarter insights: Some apps analyze your notes to provide summaries, action items, or reminders.

1. Otter.ai

Otter.ai is at the forefront of AI note-taking, known primarily for its powerful transcription abilities. This app is perfect for meetings, lectures, and interviews where listening is just as important as capturing details.

Key Features:

• Real-time voice transcription with high accuracy.
• Automated summarization of meeting notes.
• Collaborative note editing and sharing capabilities.
• Cross-platform availability (web, iOS, Android).

Steps to Use Otter.ai:

1. Sign up for an Otter.ai account on their website or download the app.
2. Log in and grant any necessary permissions (e.g., microphone access).
3. Start a new recording by clicking the record button during your meeting, lecture, or interview.
4. View the real-time transcription as it captures spoken words.
5. Save, edit, or share the notes directly from the app once the session concludes.

2. Microsoft OneNote

Microsoft OneNote seamlessly integrates with the Microsoft ecosystem, making it ideal for anyone already familiar with Office 365. Its AI features work in the background to organize and enhance your note-taking experience.

Key Features:

• AI-powered search function for quick access to notes across projects.
• Handwriting recognition to transform scribbles into editable text.
• Voice-to-text capabilities for dictating notes.
• Integration with other Microsoft tools like Word and Teams.

Steps to Use OneNote:

1. Open OneNote and create a new notebook.
2. Add sections to organize your content by topic or category.
3. Create individual pages within each section to structure your notes.
4. Use the tools available to type, draw, or insert multimedia elements.
5. Leverage the AI-powered features like search and handwriting recognition for enhanced productivity.
6. Sync your notebook across devices using your Microsoft account for seamless access.

3. Notion

Notion has quickly gained popularity for its versatility and customizable features. While Notion itself isn’t exclusively an AI tool, its integrations with AI plugins make it incredibly powerful for managing notes and projects.

Key Features:

• AI tools for summarizing content, generating ideas, and completing text.
• Fully customizable templates for personal and professional use.
• Cross-functional tool combining note-taking with project management.
• Collaboration features for teams.

Steps to Use Notion with AI Integrations:

1. Enable AI integrations in your Notion settings by navigating to the Integrations section.
2. Select and configure the AI plugin best suited to your needs, such as summarization or content generation.
3. Apply the integration by using commands or prompts in your Notion workspace.
4. Customize templates and workflows to maximize the functionality of the AI tool.

4. Evernote

Evernote has been a staple in the note-taking world for years, but it recently introduced AI features to keep up with the competition. Its platform is geared toward enhancing productivity through seamless organization and smart search capabilities.

Key Features:

• AI-powered search that recognizes handwriting and text in images.
• Automatic organization of notes using tags and categories.
• Web clipping feature to save and annotate online content.
• Cross-device synchronization for access anywhere.

Steps to Use:

1. Download and install the application on your preferred device.
2. Create an account or log in to your existing account.
3. Start a new note by selecting the "New Note" option.
4. Use the built-in AI tools to organize and search your notes easily.
5. Sync the app across your devices to access your notes anytime.

5. Roam Research

Roam Research takes a unique approach to note-taking by focusing on networked thought. It’s designed for researchers, writers, and anyone who wants to see the relationships between different ideas.

Key Features:

• AI that links related notes automatically.
• “Graph” view to visualize connections between ideas.
• Real-time collaboration for team projects.
• Multiple integrations with writing and productivity tools.

Steps to Use Roam Research:

1. Create a new page for your project or topic by typing its title and enclosing it in double brackets ([[ ]]).
2. Start adding notes or ideas, using indentation to structure your thoughts hierarchically.
3. Use backlinks by linking related pages with double brackets, enabling easy navigation and interconnected ideas.
4. Explore the “Graph” view to visualize how your notes are connected over time.

6. Supernormal

Supernormal is a relatively new player in the AI note-taking game but stands out with features specifically designed for remote workers and teams who need to capture meeting insights.

Key Features:

• Automatic generation of meeting summaries from video calls.
• Action items and key points highlighted by AI.
• Seamless integration with Zoom, Google Meet, and MS Teams.
• Easy export options to send notes to email or project management tools.

Steps to Use Supernormal:

1. Connect Supernormal to your video conferencing platform.
2. Start your meeting, and Supernormal will automatically begin recording.
3. After the meeting, review the AI-generated summary and action items.
4. Export the notes to your preferred tool or distribute them via email.

Final Thoughts

AI-powered note-taking apps are revolutionizing the way we capture and manage information. These tools are not just productivity boosters; they’re essential for staying organized in an increasingly complex world. Whether you need precision transcription, smart organization, or advanced integrations, there’s an app tailored to your unique needs. By taking advantage of these powerful AI tools, you can streamline your note-taking process, save valuable time, and focus on what truly matters.